Preparatory Bookkeeping
Preparatory bookkeeping: receipts, account reconciliation, reporting, and month-end preparation. In cooperation with certified tax advisors.
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Backoffice & Administration
Document Management
Document management: contracts, certificates, safety data sheets, and product documentation — organized, searchable, and always accessible.
E-commerce businesses accumulate vast amounts of documentation — supplier contracts, product certificates, safety data sheets, compliance registrations, customs documents, and marketplace correspondence. Our document management service organizes, digitizes, and maintains your entire document library in a structured, searchable system. We implement consistent naming conventions, folder structures, and tagging systems that make any document findable within seconds.
Critical documents like compliance certificates and contract expiry dates are tracked with automated renewal reminders. We handle document version control, access permission management, and secure archiving. For regulated industries, we maintain audit trails and ensure documents meet retention requirements.
The system integrates with your existing tools and can be accessed by authorized team members from anywhere. Our document management is built on the Commerce 4.0 framework and organizes our own multi-entity compliance documentation — proven systems we deploy for clients.
FAQ
Frequently Asked Questions
What does document management include?
Organization, storage, and retrieval of contracts, certificates, safety data sheets, product documentation, and compliance records. We built our document management on the Commerce 4.0 framework for our own multi-entity operations.
How do you organize documents for e-commerce businesses?
Structured folder systems, tagging, version control, and AI-powered search — ensuring every document is accessible when needed. We apply the same organizational methodology we use for our own operations across multiple entities.
Do you handle document management for compliance purposes?
Yes. Compliance documentation — CE certificates, EPR registrations, safety data sheets, test reports — organized and readily accessible for audits and marketplace requirements. This is part of our own compliance infrastructure within the Commerce 4.0 framework.
Backoffice & Administration
Related Services
Invoicing & Accounts Receivable
Invoicing and accounts receivable: outgoing invoices, dunning, payment tracking, receivables management, and aging reports.
Learn moreTax Preparation
Tax preparation: VAT returns, EC Sales Lists, Intrastat, OSS filings — we prepare, your tax advisor files. In cooperation with certified tax advisors.
Learn moreEPR & Compliance
EPR and compliance: WEEE, batteries, packaging, furniture, toys — registrations and reporting for all EU countries.
Learn moreContract & Legal Coordination
Contract and legal coordination: terms and conditions, contracts, GDPR, and data privacy — prepared by us, reviewed by partner attorneys.
Learn moreLicensing & Permits
Licensing and permits: business registrations, import licenses, certifications, and regulatory approvals. In cooperation with partner attorneys.
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